If you setup a lot of meeting invites – especially ones with many attendees – you may have many invites responses you need to deal with. One easy way to do this is to setup a rule that files all meeting invitation responses to a certain folder so you can look at them prior to the meeting or as needed – and not have the clutter in your inbox. Follow these steps.
- Create the folder where you want to have the meeting responses filed. For example – Meeting Responses
- In Mail, on the Home tab, click Rules, select Manage Rules and Alerts.
- In the dialog box, click New Rule…
- The Rules Wizard will begin, Select Apply rule on Messages I receive and click Next.
- In the next dialog box, in Step 1: select the condition uses the form name form.
In Step 2: Edit the rule description, click the underlined form name
- The Choose Forms screen will appear, select Application Forms from the drop down menu
From the left column select and add the following: Accept meeting response, Decline Meeting Response, Tentative Meeting Response, and Meeting Cancellation. If you want, you can also sort these further by creating separate rules for the individual forms. This rule will put all the forms that you add into a single folder.
- When finished click Close.
- Click Next in the Rules Wizard.
- The What do you want to do with the message? dialog box will open.
In Step 1: Select move to the specified folder
In Step 2: Edit the rule description, click an underlined value and pick the folder you created in step 1 where you want it to be moved.
- Click Next.
- You will be presented with a list of exceptions. Click Next as we need not enter any exceptions to this rule,
- Finish rule setup. screen will open
- Enter a name for the rule
- Check any other options that you want. If you want to move meeting requests that are already in your inbox, select Run this rule now on messages already in “Inbox”
- Click Finish
